The platform · Complete clinic management system

Bookings, notes, invoicing, ACC claims, records, reporting — the full foundation, in one place since 2020. We migrate everything across for free.

DiaryNotesBillingACC
ACC45 lodgedclaims
ACC45 100234567Lodged
ACC Physiotherapy8 of 12 used
Invoice raisedbilling
INV-3082$128.40
Submittedraised from the note
Treatment noteclinical
SubjL knee pain easing; stairs unaided
ObjROM improved 15° · read code S43.4
PlanContinue loading · review 2 wks
Appointment bookeddiary
9:00 AM
Ana Paretai
Physiotherapy · ACC45
ACC45 lodgedclaims
ACC45 100234567Lodged
ACC Physiotherapy8 of 12 used
Entered once. Read by every module.
How it works

Everything in one app - Future Proofed.

One workflow, from booking to ACC billing.

1
Appointment
Online booking, reminders, intake forms.
2
Treatment notes
Fast templates, structured fields, no double entry.
3
ACC billing
ACC45/ACC32 claims and invoices generated from the note.
Nothing left behind

We capture everything your current system holds. Then it all works together.

What comes across

Your existing system, migrated

Everything moves across in full — free, no downtime.

Patient records, charts, treatment history.
ACC history, invoices, open balances.
Diary, providers, templates, payers.
What that unlocks

A clinic that's AI-ready

One complete record is what makes an AI manager possible.

One shared source of truth.
Switch AI on when you're ready.
One audit trail for staff and AI.
The platform

The complete foundation.

Six modules. A complete practice management system in its own right.

01
Bookings & reminders
Online scheduling, reminders, pre-visit forms.
02
Treatment notes
Fast templates, structured fields, no double entry.
03
Automated invoicing
Raise, track, reconcile — get paid faster.
04
ACC integration
ACC45/ACC32, treatment tracking, claim status.
05
Patient records
Demographics, consents, documents, history.
06
Reporting
Revenue, utilisation, receivables — live, not month-end.
Why one system matters

Stitched-together tools leak work. One system doesn't.

Separate tools mean re-keying, reconciling, and gaps nobody owns. ManaNotes holds it all in one data model.

01
One record, entered once
The note feeds the invoice. The invoice feeds the ACC claim.
02
Nothing falls between systems
Unpaid invoices and stalled claims can't hide in a gap.
03
Ready for the AI manager
Switch it on per workflow when you're ready. No rebuild.
Inspired by the best

The best of your whole stack. Merged into one.

We studied what clinics value across leading practice-management systems and brought those strengths together in one modern platform.

Clinic flow that just works — Diary to invoice — the rhythm NZ clinics know.
Notes clinicians like writing — Fast templates, clean structure, full history.
ACC without the portal — Lodge and track claims without leaving the system.
Booking that fills the diary — Patients book, reschedule, and confirm themselves.
Forms patients finish — Friendly intake, straight onto the chart.
Messages that get replies — Campaigns, reminders, and recalls in your tone.
AI that knows the clinic — Ask, draft, and scribe — with real context.
Money that reconciles itself — Bank feeds matched to invoices automatically.
Clinic flow that just works
GensolveNookal
Diary to invoice — the rhythm NZ clinics know.
Product names belong to their respective owners — listed as inspiration, not affiliation.
The evolution

Practice management, generation three.

Gen 1
Software that records
Data goes in. Every action is still yours.
Gen 2
Software that reminds
Reminders and task lists. Follow-through is still yours.
Gen 3 · ManaNotes
A system that operates
Admin gets done, not queued.